PERSONAL DATA PROTECTION POLICY

The protection of Personal Data is a major concern for Business Ereputation, which has made this issue a priority. This policy aims to provide you with all relevant information concerning the processing of Personal Data that may be collected on this website www.business-ereputation.com (hereinafter, the “Website”).

Business Ereputation (hereinafter, “we”, “us” or “Business Ereputation”) may collect and process Personal Data about you when you visit this site. Poleetic, when acting as data controller, is responsible for the Personal Data you provide to us. In order to protect your privacy and your personal data as effectively as possible, we have appointed a Data Protection Officer. This person, who is the preferred point of contact for the supervisory authority, is responsible for ensuring that we process your data in compliance with the applicable legislation.

You can contact our Data Protection Officer at the following address contact@business-ereputation.com.

Business Ereputation can be contacted at 12, le clos guillaume 78870 Bailly France, by telephone at +33617012677, or by using the contact form on this website.

COMMITMENTS

We are committed to ensuring the highest possible level of protection for those whose personal data we process (“data subjects”). The protection of personal data, particularly that of our customers, is all the more important to us in view of our obligations in terms of professional secrecy.

We are committed to complying with all applicable regulations concerning the processing of personal data. Accordingly, we undertake to comply with the following principles:

  • We process your personal data lawfully, fairly and transparently;
  • We collect your personal data for specific, explicit and legitimate purposes and will not process them in a way incompatible with these purposes;
  • We ensure that personal data processed are adequate, relevant and limited to what is necessary for the purposes for which they are processed;
  • We make every effort to ensure that personal data is accurate and, where necessary, kept up to date. We will take all reasonable steps to ensure that personal data which is inaccurate, having regard to the purposes for which it is processed, is deleted or rectified without delay;
  • We keep your personal data in a form that allows you to be identified only for as long as is necessary for the purposes of processing;
  • We process your personal data in such a way as to guarantee an appropriate level of security.

These commitments are expressed as follows:

  • We respect your privacy and your rights;
  • We make sure that the protection and security of your personal data are at the heart of our concerns;
  • We consider each processing operation in the light of data protection principles, in order to comply with the principle of data protection by design;
  • We will not use your personal data for purposes that have not been brought to your attention;
  • We will not share or sell your personal data to third parties;
  • We are committed to securing and protecting your personal data. To this end, we only work with trusted partners;
  • We respect your rights and will do our best to comply with your requests, provided they are well-founded.

TREATMENT

You can visit our website without providing any Personal Data about yourself. However, in order to access certain parts of our websites and/or to use specific information or services, we may need to collect your Personal Data, which we will process for the purposes mentioned below.

We remind you that personal data is any information relating to an identified or identifiable natural person, such as an e-mail address, your first and last names, your IP address, etc. We will not sell, rent or lease your personal data to third parties.

We collect your personal data via the contact form on this website and by other means. In some cases, we collect your personal data directly from you. In other cases, we receive your personal data from a third party.

The personal data we may process are, for example :

  • identification data, such as your first and last name, your e-mail address;
  • application data, such as your CV, qualifications and professional experience, if you wish to apply to Business E reputation.com.

Certain information relating to user activity on the present site may be automatically collected. This information is intended for Business Ereputation and may serve as the basis for studies, statistics, audience measurement and other analyses for the improvement and development of the site. In addition, we may process your personal data for :

  • to update and improve our website, and to ensure its security;
  • conduct customer satisfaction surveys;
  • manage the discussion forums in which you can participate;
  • recruitment management, when you apply online for jobs, in particular on the jobs.vinci.com website, or when you submit your application spontaneously;
  • statistics and website optimization;
  • the sending of documents in response to requests made on our website;
    the transmission of information about our company and its activities,
    responses to requests received and the transmission of information about the services we offer.

We always process your personal data on one of the following legal bases:

  • Where you have entered into a contract with Business Ereputation, and the performance of that contract requires us to process your personal data, the legal basis for the processing is the performance of the contract.
  • Where processing is necessary for the performance of pre-contractual measures taken at your request, our legal basis is these pre-contractual measures. For example, this is the case when you submit a job application, which requires us to study your CV in order to make a decision about your application.
  • Where processing is necessary for the purposes of our legitimate interests, our legal basis is these legitimate interests. For example, the processing of your personal data for canvassing purposes may be carried out for the purposes of the legitimate interests pursued by Business Ereputation.
  • We may also process your personal data on another of the legal bases listed in the applicable legislation or regulations.

SHELF LIFE

Business Ereputation will keep your personal data only for as long as is necessary for the purposes for which they are processed, and in accordance with applicable legislation. Thus, the length of time your personal data is kept depends on the purpose for which it is processed, according to the correspondences below:

  • Customer relationship management: 5 years from the end of the customer relationship;
  • Invoicing: 10 years from the end of the accounting period concerned;
  • Accounting: 10 years from the end of the relevant accounting period;
  • Management of job applications: 2 years from the last contact with the candidate ;
  • Management of relationships with service providers and suppliers: 5 years from the end of the relationship;
  • Response to requests received via the site’s contact form: the period required to respond to the request in question, or one of the periods listed above if your request relates to one of these purposes.

TRANSFERS

Your data is stored in the European Union (EU) and the European Economic Area (EEA) by Business Ereputation and its trusted service providers. However, depending on the processing, your data may also be transferred to a country outside the EU and EEA.

If data is transferred outside the EU and the EEA, we ensure that it is transferred securely and in compliance with applicable legislation. Where the country to which the data is transferred does not offer protection comparable to that of the EU, we use “appropriate or adapted safeguards”.

These appropriate or adapted guarantees are a means of ensuring that your personal data is protected even when it leaves European territory. Appropriate safeguards may, for example, consist in the use of standard contractual clauses adopted by the European Commission.

On a case-by-case basis, we will inform you of our intention to transfer personal data to a third country, whether or not there is an adequate Commission decision and, if so, the reference to the appropriate safeguards and the means of obtaining a copy of them or where they have been made available.

RECIPIENTS OF YOUR PERSONAL DATA

We may transfer your personal data to our service providers in charge of operations:

  • hosting (O2switch);
  • maintenance.

We may also be required by laws, court orders and/or requests from public and governmental authorities inside or outside your country of residence to disclose your Personal Data. We may also disclose your Personal Data if we determine that, for reasons of national security, law enforcement or public importance or in application of the law, disclosure is necessary or appropriate.

We may also disclose Personal Data if we determine in good faith that disclosure is reasonably necessary to protect our rights using available remedies, enforce our terms and conditions, investigate fraud, or protect our operations or our users.

Finally, Business Ereputation may restructure its activities anywhere in the world at any time. These measures may lead us to communicate Personal Data to customers – potential or existing – or to receive Personal Data from potential sellers. We always request adequate confidentiality protection for Personal Data communicated in the context of such transactions.

YOUR RIGHTS

You have the right to obtain confirmation from us as to whether or not your personal data is being processed (right of access). If this is the case, you can access your personal data and obtain information such as the purpose of the processing, the categories of personal data concerned, etc. (right of access).

You may also request that your Personal Data be corrected or deleted.

You also have the right to object to the processing of your Personal Data or to request the restriction of its processing. You also have the right to ask to receive your Personal Data in a structured and standardized format, when the conditions for exercising this right are met.

To exercise these rights, please send an e-mail to our DPO, who can be contacted at contact@business-ereputation.com.

In order for us to process your request satisfactorily, you must provide proof of your identity, by whatever means. If we have any doubts, we may ask you for further information, including a copy of your identity card, signed by you.

We will do our best to respond satisfactorily to your requests. Whatever our response, we will get back to you within one month, but our response time may be extended by a further two months depending on the complexity and number of requests.

If, for any reason, you feel that our response is not satisfactory, we inform you that you may file a complaint with the CNIL.

SAFETY MEASURES

Business Ereputation uses a variety of technical and organizational security measures to protect the Personal Data we collect, use or transfer against loss, misuse, alteration or destruction.

However, Business Ereputation cannot be held responsible for the security of Personal Data transmissions over the Internet.

EXTERNAL WEBSITES

Websites may provide links to external websites.

Business Ereputation makes no warranties or representations about these external websites.

MODIFICATION OF THE POLICY

This Policy was updated on 06/10/2022.

We may periodically modify this Policy to keep pace with technological developments, industry practices and regulatory requirements, or for other reasons.

When we need to make significant changes to our Policy, we will post a notice on the home page of the website before the change becomes effective.